Notice of Decisions taken at the Executive meeting held on Tuesday, 4 November 2025
Set out below is a summary of the decisions taken at the Executive meeting held on Tuesday, 4 November 2025. The wording used does not necessarily reflect the actual wording that will appear in the minutes.
Members are reminded that, should they wish to call-in any decisions made on items* on this agenda, notice must be given to Democratic Services no later than 4.00pm on Tuesday, 11 November 2025.
*With the exception of matters that have been the subject of a previous call-in, require Full Council approval or are urgent, which are not subject to the call-in provisions. Any called-in items will be considered by the Corporate Scrutiny Committee.
If you have any queries about any matters referred to in this decision sheet then please contact GuyClose, Democratic Services Manager by e-mailing guy.close@york.gov.uk
7. York Christmas Market 2025: Operation of Temporary Anti-Terrorism Traffic Regulation Order
Resolved (unanimously):
That Executive
i) Agrees the publication and implementation of the York (City Centre) (Anti-Terrorism Temporary Traffic Restrictions) Order 2025 (Annex A and B of the report).
ii) Notes the risk assessment at Annex C of the report and agrees the operational protocols to the scheme summarised at paragraphs 31-36, and included at confidential Annex D to the report, and the approach to excluding vehicular access set out at paragraphs 37-42 of the report. Agrees that any minor amendments to the arrangements be delegated to the Director of City Development (in consultation with the Leader) to agree with North Yorkshire Police.
iii) Agrees the risk and impact mitigation package summarised at paragraphs 31-42, and (in respect of risk mitigation measures) included at confidential Annex D of the report.
iv) Approves a temporary change of the Council’s policy on vehicle clamping and removals to enable the removal of vehicles parked in the protected area, within the HVM, during event hours after a Penalty Charge Notice (PCN) has been issued (as waiting and loading will be temporarily suspended), in accordance with the statutory guidance for local authorities in England on civil enforcement of parking contraventions.
v) Acknowledges the forecast additional costs of £102k to support the recommendations ii) and iii), and to seek to recover these costs (except where they relate to discretionary impact mitigation measures) from event operator Make it York.
vi) Agrees to receive a future report early in 2026 reviewing the strategic case for, and ongoing delivery arrangements associated with, the Christmas Market and other significant footfall city centre events.
Reason
vii) Having agreed to make the ATTRO in October’s Executive meeting, Executive must identify an approach to implementing the ATTRO which is reasonable and proportionate having fully considered all relevant matters, with all associated activity funded and deliverable. A further report reviewing the case for, and delivery arrangements associated with, the York Christmas Market and other largescale city centre events will allow for strategic city decision making around these future events.
8. Major Projects – Castle and Eye of York Update Report and Next Steps
Resolved (unanimously):
That Executive
b. Approves the total project funding package of up to £9.934m, to deliver the Castle and Eye of York and Coppergate car park works, comprised of both Council and external funding as set out from paragraph 56 of the report.
c. Approves the inclusion of the scheme in the York Prospectus (Executive agenda item 15) to seek additional external funding. In the event that the bid is not successful, approve the virement of £1.5m from the highways programme to the Castle Gateway scheme across the years 2026/27 to 2028/29.
d. Approves the improvements to be made to Coppergate car park to ensure that it is an attractive, safe and convenient alternative parking option for all users, including potential to extend hours of operation at an estimated cost of £200k (included in the £9.934m).
e. Approves the procurement of contractors and specialist support services to enable timely completion of the scheme (pending Planning ref 22/00209/FULM with further details submitted on 4th July 2025). The works are subject to the granting of planning permission.
f. Delegates authority to the Director of City Development, in consultation with the Director of Governance, Head of Procurement and the Director of Finance, to procure such contractors and/or consultants and to take such steps as are necessary to award and enter into any resulting contracts for works and/or services for the completion of the Scheme and the proposed works at Coppergate car park (including (where applicable) any and all planning agreements and/or highways/land agreements as required and any grant terms and conditions relating to any external funding bids as may be necessary) as well as any subsequent modification and/or extension to any such contracts post-award); (however for the sake of clarity this delegation is not for any requirements of either the Local Planning and/or Highways Authority). The delegations given in this recommendation must be exercised within the budgets approved within this report.
g. Agree the permanent closure of Castle Car Park to non-blue badge parking, from 2026 and accept the associated loss of income and unavoidable growth pressure in future revenue budget processes. Approve the associated package of mitigation (to include works to Coppergate Car Park and exploring potential future works to St George’s Field Surface Car Park - to be considered as part of the wider Movement and Place workstream both subject to the granting of any necessary planning permission). To note that during the construction period the car park will very likely be closed to all users, including blue badge holders, though the extent and impact of such closures on blue badge holders will be sought to be mitigated.
Reason:
h. To allow the progression of the Castle and Eye of York scheme to deliver this project which has been a longstanding development ambition of the city and partners. This will deliver transformative benefits across a range of outputs and outcomes. To finally realise key city benefits, with mechanisms in place to ensure appropriate management of budget and project risk profile, and to do so in a manner which mitigates any potential adverse impacts on Council revenue, transport networks and local businesses.
9. Capital Programme - Monitor Two 2025/26
Resolved (unanimously):
That Executive
a) Recommends to Full Council the adjustments resulting in a decrease in the 2025/26 budget of £17.865m as detailed in the report.
b) Notes the 2025/26 revised budget of £162.466m as set out in paragraph 10 and Table 1 of the report.
c) Approves the virement of £1.3m between the Integrated Transport budget and Lendal Bridge budget to fund the additional works set out in the report.
d) Notes the restated capital programme for 2025/26 – 2029/30 as set out in Annex 1.
Reason: To enable the effective management and monitoring of the Council’s capital programme.
10. Quarter Two 2025/26 - Finance and Performance Monitor
Resolved (unanimously):
That Executive
a) Notes the finance and performance information.
b) Notes and supports the need to undertake mitigation action identified within the report.
Reason: To ensure expenditure is kept within the approved budget.
c) Approves the extension to 31 December 2027 for the letter of credit to York Museums Trust as outlined in paragraphs 34-36 of the report.
Reason: To secure the financial viability and confidence in the Yorkshire Museum Trust.
d) Approves the second annual Council Plan Progress report for publication on the Council’s webpages.
Reason: To provide a review of activity undertaken by the Council that supports ambitions to make York a more equal, affordable, sustainable and healthy city.
In relation to acceptance of the funding from the York & North Yorkshire Combined Authority:
i) Accepts funding from the York and North Yorkshire Combined Authority, delegating authority to the Director for City Development to progress the below, in consultation with the Executive Member for the Economy and Culture, or the Executive Member for Climate Change and the Environment:
a) £2,390,000 from the Mayoral Investment Fund
b) £604,893 from the UK Shared Prosperity Fund
c) £3,066,209 from the Net Zero Fund.
The below is delegated to Chief Strategy Officer as below £250k
d) £216,000 from the Mayoral Renewables Fund.
ii) Accepts funding from the York and North Yorkshire Combined Authority, delegating authority to the Director of Housing and Communities in consultation with the Executive Member for Economy and Culture and Executive Member for Children, Young People and Education, for:
a) £120,000 from the Mayoral Investment Fund.
iii) Accepts funding from the York and North Yorkshire Combined Authority, delegating authority to the Director of Environment and Regulatory Services in consultation with the Executive Member for Transport for:
a) £4,423,000 for Local Highways Maintenance Funding.
iv) Accepts funding from the York and North Yorkshire Combined Authority, delegating authority to the Director of City Development in consultation with the Executive Member for Transport for:
a) £7,456,000 from the Local Transport Grant
b) £1,582,000 from the Integrated Transport Block
c) £190,000 from the Local Transport Resource Fund
d) £4,836,416 from the Department for Transport Bus Grant.
Reason: To secure funding to progress programmes of work related to each funding stream to enable activity that will support a more prosperous, affordable, accessible and equal city.
11. Medium-Term Financial Strategy Update
Resolved (unanimously): That Executive agrees the Medium-Term Financial Strategy as outlined in the report.
Reason: To ensure the Council meets future financial challenges and produces a robust budget.
12. Treasury Management 2025/26 mid-year report and review of prudential indicators
Resolved (unanimously):
That Executive notes
a) The 2025/26 Treasury Management activity for the period ending 30 September 2025; and
b) The Prudential Indicators outlined in Annex A of the report (updated where applicable) and notes the compliance with all indicators.
Reason: To ensure the continued effective operation and performance of the Council’s Treasury Management function and ensure that all Council treasury activity is prudent, affordable and sustainable and complies with policies set.
13. Community Infrastructure Levy
Resolved (unanimously):
That Executive
i)
Accepts the outcomes of the independent Examiner’s Report
(Annex B of the report), including modifications proposed by the
Examiner to ensure the Community Infrastructure Levy (CIL) and
proposed Charging Schedule can be soundly implemented.
Reason: To ensure the Charging Schedule is legally compliant, robust, and capable of being implemented effectively, in line with the recommendations of the independent Examiner and national planning guidance.
ii) Recommends to Council that the draft CIL Charging Schedule be approved as set out in Annex A as modified by the Examiner as set out in Annex B of the report.
Reason: To allow the CIL Schedule to be legally adopted and implemented.
iii) Recommends that the implementation date for the Community Infrastructure Levy will take effect from 1 February 2026.
Reason: To agree to set a CIL implementation date that supports adequate preparation of internal systems and resources.
iv) Delegates authority to the Director of City Development to review the instalment policy and make any necessary further minor editorial changes to the Charging Schedule or a change to the implementation date, if necessary.
v) Delegates authority to the Director for Environment and Regulatory Services to agree publishing and necessary documentation for the introduction of CIL.
Reason: To enable timely and efficient progression of the CIL adoption process, ensuring operational readiness, sound implementation and regular monitoring.
vi) Notes that a further report regarding the spending of CIL will be brought to a future Executive for consideration.
Reason: To allow Executive to consider how to spend the CIL monies received.
14. North Yorkshire and York Local Nature Recovery Strategy (LNRS) - Publication Draft
Resolved (unanimously):
That Executive
i) Notes the work that has been undertaken in relation to the
North Yorkshire and York Local Nature Recovery Strategy at pre-publication stage, comprising:
· The Local Habitat Map, which spatially identifies existing and potential areas for nature recovery.
· The Statement of Biodiversity Priorities, which sets out agreed ecological priorities and measures for habitat enhancement and creation.
Reason: To ensure these outputs are compliant under the Environment Act 2021, and capable of being implemented effectively as a reference point for future planning and environmental decisions.
ii) Delegates authority to the Directory of City Development, in consultation with the Executive Member for Environment and Climate Emergency, to respond to North Yorkshire Council as the Responsible Authority within the statutory 28-day period following their issue of the Publication draft LNRS.
Reason: To allow a statutory response to be provided to the Regulation 15 stage consultation.
15. York’s Prospectus – Going for Good Growth with Innovation, Culture and Heritage at our heart
Resolved (unanimously): That Executive approves York’s
Prospectus as attached at Annex A to the report.
Reason: York’s Prospectus is York’s response to the Local
Growth Plan. It is a continuation of the approved Mayoral
Pipeline of Proposals. It has been developed in collaboration
with city partners and sets out a series of projects that would
support both delivery of the Local Growth Plan and 10-Year
City Plan and Strategies.
Rejecting York’s Prospectus would mean council officers did not have a guide of priority projects to proactively attract investment into the city, with the risk that residents miss out on significant benefits as a result.
16. Tackling Poverty Today and Turning the Tide to Create Lasting Change: A Strategy and Strategic Action Plan for addressing Poverty in York 2025-2035
Resolved (unanimously): That Executive approves the 10-year strategy and action plan and endorses it for adoption by Full Council on behalf of the city of York.
Reason: In alignment with the Council Plan and 10-year strategies, the anti-poverty strategy and action plan, reflects the views of residents, communities, partners and Members, sets a direction of travel for the council and partners over the next 10 years to tackle poverty in York helping to support the most vulnerable in society.
17. City of York Council Neighbourhood Model - Implementation Phase
Resolved (unanimously):
That Executive
i) Notes the progress and plans made across Council teams and by partners, particularly in the health system, in developing and testing the Neighbourhood Model;
ii) Approves the Shared Outcomes Framework (Annex B of the report) and Practice Model (Annex C of the report) as the foundation for delivering integrated neighbourhood working across the city; and
iii) Approves the Governance Structure at paragraph 58 of the report.
Reason: To provide a plan for the implementation of a Neighbourhood Model for York.
18. Lord Mayoralty Points Allocation
Resolved (unanimously): That Executive agrees the points allocation for the Lord Mayoralty for the municipal year 2026/27 in accordance with the information presented in the table at paragraph 8 of the report.
Reason: To allow for the nomination to the office of Lord Mayor for the Municipal Year 2026/27.